OPEC Fund for International Development Job Recruitment

The OPEC Fund for International Development is a multilateral development finance institution established in 1976. Our 12 Member Countries are: Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.

We are recruiting to fill the following positions below:

Title: Director, Human Resources
Location: Austria
Employment type: Fixed Term Contract
Job Category: Management
Department / Unit: Corporate Services / Human Resources Unit
Grade Level: H

Job Profile

The incumbent is responsible for the development, implementation and execution of the OPEC Fund’s Human Resources strategy through defined programs, annual work plans and processes with the aim of contributing towards the institution’s strategic objectives.
The incumbent also ensures that human resources programs and initiatives are effective, efficient, and aligned to overall business objectives, in accordance with the departmental strategy and framework.
S/he manages three functions namely, Payroll, Compensation and Benefits; HR Policy and Business Partnerships; and Talent Management.

Duties and Responsibilities
Functional Strategy Formation:

Define and implement the OPEC Fund People Strategy. Defines the short, medium and long-term objectives of the HR Unit in line with the organization’s Strategic Framework, and formulates the strategies to achieve these objectives to support the institution in reaching its strategic objectives, including the development of workforce planning strategies that deal with immediate and future human capacity requirements and planning policies. The incumbent also participates in the development of the Corporate Services Department strategy.

Guidance and Advice:

Provides advice to (senior) management on the development of the strategy and plans based on reports and analyses from an HR perspective.

Organizational Structure:

Updates and recommends changes in the institution’s structure, as needed, to reflect its needs and workload through a workforce planning exercise. Coordinate and Implement all the changes in a timely manner.

Organizational Capability Building:

Contributes to the institutional strengthening and capacity building of the OPEC Fund by developing and improving the institution’s management and institutional processes and procedures, and participates in the committees relevant to these matters.

Policies and Procedures Development and Implementation:

Reviews, coordinates and performs the implementation of all strategic human resource related processes, such as the compensation and benefits programs (e.g., Staff Retirement Plan benefits and Medical plan Benefits), talent acquisition, onboarding, learning & development, performance management, career management, and employee off-boarding, amongst others.
Analyzes present and expected future human resources capacity needs, succession planning, and ensures the execution of recruitment and selection of employees for key positions.
Coordinates the maintenance of policies and procedures concerning the institutional, management and human resource processes, as well as related research and studies.
Coordinates and performs facilitation and assistance programs to the Heads of Departments/Units/Functions concerning the organizational, management and human resource processes.
Initiates activities pertaining to employee engagement and work/life programs.
Performs employee facilitation programs, including personal counseling for job related problems.

Data Analysis and Reporting:

Maintains up-to-date information on competitive compensation practices and trends worldwide; and the monitoring of cost of living and market conditions, which affect the attainment of the OPEC Fund’s objectives in attracting and retaining high quality employees.
Ensures that all related HR data is well and continually analyzed; prepares regular and ad-hoc reports, as necessary.

People Management:

Provides strategic and hands-on leadership to various Professionals across the HR Unit and ensures high staff engagement and performance.
As a permanent member of the ad-hoc recruitment committee, conducts interviews with job applicants; executes the hiring administration for the selected candidates.
Leads the HR Unit by inspiring and motivating the team to maintain the highest level of engagement with the institution.
Carries out other tasks assigned by the Chief Administrative Officer.

Qualifications and Experience

Master’s degree in Business Administration, Human Resource Management or a related field.
A minimum of 15 years relevant professional experience (institutional, management and Human Resource processes), with at least seven (7) years at a senior level, preferably five (5) of which should have been an international development institution.
Expertise in Compensation and Benefits policies is an asset.
Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.

Technical Competencies:

Workforce Planning and Strategy Development – The ability to define short, medium, and long-term objectives for the HR unit aligned with organizational goals. This includes developing strategies for workforce planning to address immediate and future human capacity requirements, as well as planning policies to support the institution’s strategic objectives.
Organizational Development and Restructuring – Expertise in evaluating and recommending changes to the organizational structure to meet the institution’s needs and workload. This involves coordinating and implementing structural changes through effective workforce planning exercises.
Policy Development and Implementation – Proficiency in reviewing, coordinating, and implementing strategic HR processes such as compensation and benefits programs, talent acquisition, onboarding, learning & development, performance management, and employee off-boarding. This includes analysing present and future human resources capacity needs and ensuring the execution of recruitment and selection processes.
Data Analysis and Reporting – Competence in maintaining and analysing HR data to inform decision-making processes. This involves staying updated on competitive compensation practices, cost of living, and market conditions to attract and retain high-quality employees. Additionally, preparing regular and ad-hoc reports based on analysed HR data.
People Management and Leadership – Ability to provide strategic leadership to HR professionals, ensuring high staff engagement and performance. This includes conducting interviews with job applicants as a member of the recruitment committee, executing hiring administration for selected candidates, and inspiring and motivating the HR team to maintain a high level of engagement with the institution.

Competencies:

Business Alignment – The ability to align team objectives and undertakings with broader organizational aims; make decisions contributing to the organization’s strategic direction.
Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
Effective Planning and Follow Up – The ability to set clear goals and priorities; skillfully organize tasks for efficiency; consistently follow through on commitments and plans.
Decision Making – The ability to analyze information comprehensively to make well-informed decisions; assess both immediate and long-term ramifications.
Leadership & People Management – The ability to guide and empower team members effectively; cultivate a positive work climate; delegate tasks skilfully and nurture team members’ growth.
Cross-Cultural Sensitivity – The ability to demonstrate respect for diverse cultures and viewpoints; adeptly adapt behaviour and communication to effectively function in multicultural settings, ensuring the team collaborates effectively across global contexts.

Application Closing Date
27th October, 2024.

Method of Application
Interested and qualified candidates should:
Click here to apply onl i ne

IMPORTANT POSTS:

Title: Multimedia Associate
Location: Austria
Contract Type: Fixed Term Contract
Department/Unit: Communications / Outreach & Multimedia

Job Profile

The Multimedia Associate will be responsible for creating, managing, and editing high-quality video, photographic content and graphic design that supports the OPEC Fund’s branding, marketing and communication efforts.
This role demands a highly creative and technically skilled individual with professional experience in video production, photography and post-production.
The ideal candidate should possess a strong visual storytelling ability and be comfortable working both independently and collaboratively in a fast-paced environment, in accordance with the Communication Strategy, to ensure the Organization’s work is highly visible (internally and externally) via innovative and high-impact communication.

Duties and Responsibilities
Video Production:

Plan, shoot, and edit photo and video content for publication at OPEC Fund’s internal and external communication channels. Coverage includes high-level missions, projects and events, as well as staff engagements and interviews.
Handle all aspects of video production, including scripting, storyboarding, lighting, sound, editing and post-productions.
Ensure videos align with the OPEC Fund’s brand guidelines and effectively communicate key message.

Post-Production:

Edit photos and video footage, including color grading, sound design and employing effects and animation.
Deliver final photo and video content in the appropriate formats for various uses and platforms, such as social media, publications, intranet, presentations, events and other internal/external communications.

Photography:

Capture high-quality images for campaigns, events and other corporate needs.
Direct photo shoots, including setting up lighting, selecting locations and guiding subjects to achieve the desired results.
Edit and retouch photos to meet the OPEC Fund’s standards for quality and aesthetics.

Graphic Design:

Create or adapt graphics for various applications and platforms, including social media, website, intranet and internal screens.
Collaborate with colleagues and teams to develop and execute visually compelling concepts.
Ensure all designs adhere to brand guidelines and maintain consistency in visual identity.

Content Management:

Maintain and organize a comprehensive library of multimedia assets, ensuring they are correctly tagged and archived for easy retrieval.
Ensure all content is backed up and stored securely.

Collaboration:

Work closely with colleagues and other departments to understand their video and photography needs.
Provide creative input during brainstorming sessions and collaborate on concept development.

Quality Control:

Review and ensure all video and photographic content meets the highest quality standards before release.
Perform technical troubleshooting as needed to resolve any issues during production or post-production.

Innovation:

Stay informed about the latest trends and advancements in video production and photography, and incorporate new techniques and technologies.
Suggest new ideas and creative approaches to enhance the visual impact of the OPEC Fund’s video and photo content.

Reporting:

Obtain quotes and offers for new products or service, presents comparison reports and recommends best options.
Use data and insights to produce clear performance reports and reviews, and translates these into improvement plans.

Qualifications and Experience

Bachelor’s degree, or equivalent advanced diploma, in Media Technology, Photography, Communication, or related studies.
A minimum of three (3) years relevant professional experience.
Experience within a fast-moving communications agency or corporate team, and supporting projects from concept to final delivery is required.
Proven experience in video production, photography, and graphic design, with a strong portfolio showcasing your work in all three areas.
Proficiency in video editing software (e.g., Adobe Premiere Pro, Final Cut Pro) and photo editing software (e.g., Adobe Photoshop, Lightroom).
Strong understanding of visual composition, lighting, and audio recording.
Excellent attention to detail and a keen eye for visual storytelling.
Fluent in English. Good working knowledge of French, Arabic or Spanish is an added advantage.

Competencies:

Subject Matter Knowledge – The in-depth understanding and expertise in specific fields relevant to the OPEC Fund’s operations and the individual’s role.
Collaboration and Teamwork – The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
Customer Centricity – The ability to focus on comprehending and addressing customer needs; consistently deliver exceptional service and foster strong, lasting customer relationships.
Effective Planning and Follow Up – The ability to set clear goals and priorities; skillfully organize tasks for efficiency; consistently follow through on commitments and plans.

Technical Competencies:

Proven experience in video production, photography, and graphic design, with a strong portfolio showcasing your work in all three areas.
Proficiency in video editing software (e.g., Adobe Premiere Pro, Final Cut Pro) and photo editing software (e.g., Adobe Photoshop, Lightroom).
Strong understanding of visual composition, lighting, and audio recording.
Excellent attention to detail and a keen eye for visual storytelling.

Application Closing Date
5th October, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Title: Board Secretariat Officer
Location: Austria
Contract Type: HC
Department/Unit: Legal Services
Grade: Professional
Job Category: F
Recruitment Status: International

Job Profile

The Board Secretariat Officer is responsible for handling a broad range of responsibilities related to the Ministerial Council (MC), Governing Board (GB) and Board Committees (BCs) within the OPEC Fund Board Secretariat.
The incumbent will provide corporate services of a general nature and execute tasks incidental to the effective functioning of the Board Secretariat, in coordination with relevant departments.

Duties and Responsibilities
MC and GB Meetings:
Handle assigned responsibilities related to organizing and conducting the meetings of the MC and GB, including:

Arranging meeting logistics
Facilitating meeting proceedings
Organizing associated events before or after the MC meeting
Preparing minutes of meetings
Assisting with the preparation of decisions (for meetings, motions, fast track process, and special sessions)
Monitoring the implementation of decisions and progress reporting.

GB/MC/BCs documents/information package:
Handle assigned responsibilities related to the production and circulation of MC, GB and BCs documents and information packages, including:

Conducting MC/GB/BCs documents quality control, ensuring compliance with standards, and providing guidance on requirements
Document/information sharing and preparing briefings for chairpersons of MC/GB/BCs before meetings
Distribution of documents to the MC/GB/BC members within the specified timelines
EDMS document filing and management
Coordinating the monthly fast track approval process
Organizing special sessions (if requested by the GB or MC)

Relationship between Management and the GB/MC and correspondence amongst these organs:
Handle assigned responsibilities related to managing relationship, communication and coordination in relation to MC/GB/BCs, including:

Facilitating the relationship between Management and the GB/MC and Member Countries
GB/MC mailbox management, and responding to inquiries/requests from the GB/MC
Drafting the President’s official correspondence in response to such matters
Document repository management and acting as custodian of GB/MC documents on EDMS

Board Training and Development/Related Items:
Handle assigned responsibilities in relation to Board Training and development, including:

Organizing inductions for new Board members and periodic trainings for GB members
Arranging retreats involving the Board and Management, as approved
Organizing periodic Board effectiveness reviews
Arranging for external technical experts for Board Committee meetings, if requested.

Secretariat Functions for the Audit and Risk Committee:
Handle the following responsibilities in relation to the Audit and Risk Committee:
General support:

Provide functional support to the Audit and Risk Committee (ARC) in line with the duties and responsibilities specified in the Audit and Risk Committee’s Terms of Reference and Rules of Procedure

Responsibilities

Assist the Chairman of the ARC in drafting Committee-related documents, such as quarterly reports and presentations to the GB, ARC’s resolutions, work plan, minutes of meetings and the resulting action points
Liaise with the Focal Point for Management and maintaining with the Chief Auditor the follow-up and monitoring mechanism established by the ARC
Coordinate with the Focal Point quarterly reporting requirements and documents submitted to the ARC
Review and update the ARC-related policies, such as the Terms of Reference and Rules of Procedure
Prepare monitoring reports of the Internal Audit Function’s performance against agreed key performance indicators in line with the monitoring mechanism established by the Chief Auditor

Business meetings / events:

Maintain records of all meeting papers and minutes, the ARC’s key functional and administrative arrangements, and any other matters relevant to the conduct of the ARC or its meetings, including managing the ARC’s EDMS folder
Make all arrangements for the holding of the ARC’s meetings and events

Ad-hoc Assignments:

Carry out such other functions or responsibilities within the main accountabilities of the OPEC Fund Board Secretariat, as may be assigned by supervisor

Qualifications and Experience

Master’s Degree in Business Administration, Law, or another related field. A Bachelor’s Degree plus an additional two years’ of relevant experience will be considered in lieu of a Master’s degree
Minimum of five (5) years relevant professional experience with a Masters’ degree or seven (7) years relevant professional experience with a Bachelor’s degree
Relevant professional certifications, e.g. Certified Corporate Governance Officer
Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage

Competencies:

Collaboration and Teamwork – The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
Sense of Responsibility – The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.
Decision making – The ability to analyze information comprehensively to make well-informed decisions; assess both immediate and long-term ramifications.
Subject Matter Knowledge – The in-depth understanding and expertise in specific fields relevant to the OPEC Fund’s operations and the individual’s role.
Ability to Work Under Pressure – The capacity to remain composed, focused and productive when facing tight deadlines, high-stakes situations and demanding workloads.

Application Closing Date
30th September, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

PREVIOUS OPENINGS:

Title: Paralegal
Location: Austria
Contract Type: Fixed Term Contract
Department / Unit: Legal Services
Job Category: Para Professional
Grade: E

Job Profile

The Paralegal assists senior/legal counsels in preparing legal documents or conducting research and benchmarking, preparing legal notes and legal opinions under the supervision of the Director, all in accordance with the Strategic Framework 2030 and future institutional/ strategic frameworks, as well as contributing to solving legal problems and providing technical input into complex matters for the achievement of departmental objectives.

Duties and Responsibilities
In coordination with the assigned supervisor:
Legal drafting:

Drafting and finalizing legal documentation for private sector operations and trade finance transactions as well as amendments/consents/cancellations and waivers to those agreements;
Serving as project assistant for projects in the private sector portfolio during the project implementation phase.

Research and analysis:
Specific tasks will include:

Conducting research on a diverse range of policy and legal issues using varied research sources.
Presenting findings/recommendations on policy issues and procedure
Preparing background papers, written records of proceedings, memoranda summarizing documents, legislation and other legal source material, or equivalent.
Assisting in drafting and reviewing draft documents, highlighting issues, inconsistencies, etc.
Responding to inquiries ranging in complexity and providing feedback with guidance from Legal/Senior Counsels.
Handling any other relevant tasks and working with project teams as assigned.
Organizes project and departmental documents and records in accordance with appropriate standards and files in the appropriate document management system.
Handling tasks in the absence of the designated senior or legal counsel with limited supervision.
Assisting with organizing team meetings, taking minutes and preparing reports related to various tasks.
Supporting the Private Sector Legal- team in any other matters as may be assigned by the Director or the Senior Director and General Counsel.

Stakeholder management and engagement:

Supports the Senior Counsels working with external stakeholders (authorized legal officials of partner countries/institutions) and internal stakeholders (e.g. all OPEC Fund departments/units) on the subject of legal services and advice on an ongoing basis.
Carries out other tasks assigned by the respective supervisor that are related to the job functions.

Qualifications and Experience

Master’s Degree in Law or a related field or Bachelor’s Degree in law or a related field with an additional two years of experience
A minimum of two years (with Master’s) or four years (with Bachelor’s) of relevant experience.
A minimum of 1 year experience at an international development finance institution
Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.

Competencies:

Collaboration and Teamwork – The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
Sense of Responsibility – The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.
Decision making – The ability to analyze information comprehensively to make well-informed decisions; assess both immediate and long-term ramifications.
Subject Matter Knowledge – The in-depth understanding and expertise in specific fields relevant to the OPEC Fund’s operations and the individual’s role.

Application Closing Date
30th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This post is subject to local recruitment. Applicants shall be considered eligible if they are residing in the EU.

Title: Driver / Service Staff
Location: Austria
Contract Type: Fixed Term Contract
Department / Unit: Corporate Services / Administrative Services Unit / General Services
Job Category: Administrative

Job Profile

The incumbent provides transportation services for official purposes, driving cars/vans, by following established procedures, in order to transport the organization’s personnel or visitors as well as perform other duties/ business needs as required by supervisor(s).

Duties and Responsibilities
Driving Services:

Driving services for the President.
Responsibly driving a duty motor vehicle on assignments, in all weather conditions within the country and to neighbouring countries on official missions, to transport the President and/or dignitaries as directed by the President.
Completing logbooks and records detailing official trips, daily mileages, petrol consumption, oil changes.
On-call as may be required from time to time.

Work scheduling and allocation:

Organizing own work schedule each day in line with changing priorities, liaising with the supervisor as required.

Maintenance services:

Responsible for the day-to-day control and maintenance of the assigned vehicle, checking oil, water, battery, tyres.
Maintaining proper and clean appearance of vehicles inside at all times and outside when conditions permits.
Facilitating vehicle servicing.
Reporting defects and repairs needed to the vehicles.

Qualifications and Experience

A Secondary School leaving certificate
A valid driving license of minimum type B.
A minimum of five (5) years driving experience, with excellent record either as a taxi, bus or coach driver, or as a tour guide in Vienna and its surroundings.
A minimum of two (2) years as support staff dealing with event preparations, movement of fixtures.
Experience in driving high ranking diplomatic officials is a compulsory requirement.
Fluent in English. Good working knowledge of German, Arabic, French or Spanish is an added advantage.

Competencies:

Collaboration and Teamwork – The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
Customer Centricity – The ability to focus on comprehending and addressing customer needs; consistently deliver exceptional service and foster strong, lasting customer relationships.
Sense of Responsibility – The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.

Application Closing Date
30th August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This post is subject to local recruitment. Applicants shall be considered eligible if they are residing in the EU.

OPEC Fund for International Development Job Recruitment

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